Guidelines for Author

Guidelines For Author

Indonesian Journal of Urology

 

General Guidelines

The submitted manuscript should be addressed to Editor-in-chief of Indonesian Journal of Urology. The manuscript must be submitted through online submission by registered users. You can easily register in the journal system. For further question, contact us (indonesianjurol@gmail.com). As a basic requirement, all articles submitted to the Indonesian Journal of Urology must be original work, which has never been published previously and is submitted exclusively to the Indonesian Journal of Urology.

The Editorial Board reserves the right to edit all articles in aspects of style, format, and clarity. Authors may be required to revise their manuscripts for reasons of any aspect. Manuscripts with excessive errors in any aspect may be returned to authors for retyping or may be rejected. All manuscripts will be subjected to peer and editorial review. All submitted papers containing animal experiments and/or involving human subjects should have obtained approval from an independent ethics committee. The copy of approval should be provided to the editorial office. Publication Ethics and Malpractice Statement This journal follow guidelines from the Committee on Publication Ethics (COPE) in facing all aspects of publication ethics and, in particular, how to handle cases of research and publication misconduct. All articles in this journal involving human subjects should respect principles of research ethics as described in Declaration of Helsinki and studies involving animals should obey the International Guiding Principles for Biomedical Research as developed by the Council for International Organization of Medical Sciences (CIOMS). Indonesian Journal of Urology adapts COPE to meet a high-quality standard of ethics for publisher, editors, authors, and reviewers. As an essential issue, publication ethics needs to be explained clearly to improve the quality of the research worldwide. In this part, we explain the standard for editors, authors, and reviewers. In addition, the publisher doesn’t have the right to interfere with the integrity of the contents and only support to publish in a timely manner

 

Manuscript Writing Format

Manuscripts are typed 1.5 spaces on A4-sized paper, left edge margin of 2.5 cm, right edge margin of 2 cm, top edge margin of 2.5 cm, and bottom edge margin of 3 cm. Font type used is Times New Roman; title in English 12 pt, author’s name 10 pt, author’s affiliation 9 pt, mark (*) for the corresponding author(s), abstract and manuscript content 11 pt, tables and figures 9 pt. For tables, the spaces in the table are one space (single-spaced). The manuscript content is written in two-column format.

 

Submission Preparation

Manuscript Template

The manuscript format must be presented in the following order:

  1. Title page
  2. Abstract (or summary for review article, case report, special article, or clinical practice). 
  3. Main text (tables should be in the same format as your article and embedded into the document where the table should be cited; images must be uploaded as separate files)
  4. Acknowledgements, Competing interests, Funding
  5. Copyright license statement
  6. References

Title Page

The title page must contain the following information:

  1. The title should describe PICO (population, intervention, control, and outcomes) criteria in framing a research/manuscript question, no abbreviation except the well-known terms.
  2. The name of the corresponding author, postal address, e-mail, telephone, and fax numbers.
  3. The full names of all authors, institutions, city, and country of all co-authors.
  4. Up to five keywords or phrases suitable for use in an index (it is recommended to use MeSH terms).
  5. Word count - excluding title page, abstract, references, figures, and tables.
Authorship

In order to give appropriate credit to each author of a paper, the individual contributions of authors to the manuscript should be specified in this section. Please attach the ‘consent form’ for all authors.

An “author” is generally considered to be someone who has made substantive intellectual contributions to a published study. To qualify as an author one should 1) have made substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data; 2) have been involved in drafting the manuscript or revising it critically for important intellectual content; and 3) have given final approval of the version to be published. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content. Acquisition of funding, collection of data, or general supervision of the research group, alone, does not justify authorship.

All contributors who do not meet the criteria for authorship should be listed in an acknowledgements section. Examples of those who might be acknowledged include a person who provided purely technical help, writing assistance, or a department chair who provided only general support.

Editors should be responsible for every article published in Indonesian Journal of Urology. Editors should help authors to follow the instruction for an author that we adapt from ICMJE. The editors may communicate with other editors or reviewers in making the final decision. An editor has to evaluate the manuscript objectively for publication, judging each on its quality without looking to nationality, ethnicity, political beliefs, race, religion, gender, seniority, or institutional affiliation of the authors. He/she should decline his/her assignment when there is a potential for conflict of interest. Editors need to ensure the document sent to the reviewer does not contain the information of the author, vice versa. Editors’ decision should be informed to authors accompanied by reviewers’ comments unless they contain offensive or libellous remarks. Editors should respect requests from authors that an individual should not review the submission if these are well-reasoned and practicable. Editors and all staffs should guarantee the confidentiality of the submitted manuscript. Editors will be guided by COPE flowcharts if there is a suspected misconduct or disputed authorship.

Reviewers need to comment on ethical questions and possible research and publication misconduct. Reviewers will do the work in a timely manner and should notify the editor if they can not complete the work. Reviewers need to keep the confidentiality of the manuscript. Reviewers should not accept to review the manuscripts in which there is a potential conflict of interest between them and any of the authors.

Author(s) affirm that the material has not been previously published and that they have not trans­ferred elsewhere any rights to the article. Author(s) should ensure the originality of the work and they have properly cited others’ work in accordance with the format of the references. Author(s) should not engage in plagiarism nor self-plagiarism. Author(s) should ensure that they follow the authorship criteria that are taken from ICMJE that is explained in instruction for an author of Indonesian Journal of Urology. The author(s) haven’t suggested any personal information that may make the identity of the patient recognizable in any forms of description part, photograph or pedigree. When the photographs of the patient were essential and indispensable as scientific information, the author(s) have received the consent in written form and have clearly stated it. In the case of experimenting on human, the authors have certified that the process of the research is in accordance with ethical standards of Helsinki declaration, domestic and foreign committees that preside over human experi­ment. If any doubts are raised whether the research proceeded in accordance with the declaration, the authors should explain it. In the case of experimenting on animals, the authors have certified that the authors had followed the domestic and foreign guideline related to the experiment of animals in a laboratory. Author(s) should give the editor the data and details of the work. if there are suspicions of data falsification or fabrication. Authors of the journal should clarify everything that may cause a conflict of interests such as work, research expenses, consul­tant expenses, and intellectual property on the document of ICMJE form disclosure.

 

Content

Editorial

The aim of an Editorial is to stimulate thought (often with more questions than answers) rather than review the subject exhaustively. Editorials are usually linked to one or more articles published in the same issue. Personal opinion and comment are perfectly legitimate since the Editorial is not anonymous, though of course such opinion needs to be reasonable and backed up by appropriate evidence.

Word count: up to 1200-1500 words.

Illustrations/Tables: no tables and/or figures.

References: up to 15.

 

Research Article / Original Article

These represent a substantial body of laboratory or clinical work. Extended reports should not exceed 3000 words plus references; articles that exceed this word limit may be returned for revision before peer review. Additional data may be presented as supplementary information, which will be published online only should the article be accepted (this can be in any format: text, tables, images, etc.).

The original article should be presented in sections - namely:

  1. Title of The Article. The study design should be stated in the title
  2. Abstract. No more than 250 words, summarising the problem being considered, how the study was performed, the salient results and the principal conclusions under subheadings ‘Background and Aim’, ‘Methods’, ‘Results’, and ‘Conclusion’. Please define abstract in two version languages (Bahasa and English).
  3. Keywords. No more than 5. These should be given beneath the Abstract and in the box provided in the online submission process.
  4. Introduction. No more than 4 paragraphs. Without subtitle, state the rationale for the study, identify a problem main problem/the study purpose, establish a gap in the current knowledge/state the novelties, and articulate a hook that convinces readers that this gap is of consequence. Brief description of the background that led to the study (current results and conclusions should not be included).
  5. Methods. Please state the study design. Details relevant to the conduct of the study. Wherever possible give numbers of subjects studied (not percentages alone). Statistical methods should be clearly explained at the end of this section and its analyses must be explained on the methods used.
  6. Results. Work should be reported in SI units. Undue repetition in text and tables should be avoided. Comment on the validity and significance of results is an appropriate but broader discussion of their implication is restricted to the next section. Subheadings that aid clarity of presentation within this and the previous section are encouraged.
  7. Discussion. The nature and findings of the study are placed in the context of other relevant published data. Caveats to the study should be discussed. Avoid undue extrapolation from the study topic.
  8. Conclusion
  9. Acknowledgments and affiliations. Individuals with direct involvement in the study but not included in authorship may be acknowledged. The source of financial support and industry affiliations of all those involved must be stated.
  10. References (usually below 30). Please see References for further style guidance. Consist of references for minimal 10 years recently and in the form of essay.
  11. Figure legends Maximum 6 tables and/or figures. Please see Illustrations and tables for further style guidance.

 

Article of References (Review, Special, Clinical Practice)

Although these are usually commissioned, authors are invited to discuss directly with the Editor possible topics for review.

Word count: the length will be indicated by or will be discussed with the editor, but will usually be less than 3000 words. Abstract: up to 250 words.

Tables/Illustrations: Maximum 6 tables and/or figures

References: to be discussed with the Editor.

Article of references should be presented in sections - namely:

  1. Title of The Article
  2. Abstract. No more than 250 words, summarising the problem being considered, how the study was performed. Please define abstract in two version languages (Bahasa and English).
  3. Keywords. No more than 5. These should be given beneath the Abstract and in the box provided in the online submission process.
  4. Introduction. No more than 4 paragraphs. Without subtitle, state the rationale for the study some references, state the novelties and main problem. Brief description of the background that led to the study (current results and conclusions should not be included).
  5. Subtitles in keeping with needs
  6. Conclusion
  7. Acknowledgements and affiliations. Individuals with direct involvement in the study but not included in authorship may be acknowledged. The source of financial support and industry affiliations of all those involved must be stated.
  8. References (no limit, but usually below 50). Please see References for further style guidance. Consist of references for minimal 10 years recently and in the form of essay.
  9. Figure legends Maximum 6 tables and/or figures. Please see Illustrations and tables for further style guidance.

 

Article of Case Reports

Word count: the length will be indicated by or will be discussed with the editor, but will usually be less than 3000 words.

Abstract: up to 250 words.

Tables/Illustrations: Maximum 6 tables and/or figures

References: to be discussed with the Editor.

Case Report should be presented in sections - namely:

  1. Title of The Article
  2. Abstract. No more than 250 words, summarising the problem being considered, how the study was performed. Please define abstract in two version languages (Bahasa and English).
  3. Keywords. No more than 5. These should be given beneath the Abstract and in the box provided in the online submission process.
  4. Introduction. No more than 4 paragraphs. Without subtitle, state the rationale for the study some references, state the novelty and main problem/the report purpose. Brief description of the background that led to the study (current results and conclusions should not be included).
  5. Case Illustration
  6. Discussion. The nature and findings of the study are placed in the context of other relevant published data. Caveats to the study should be discussed. Avoid undue extrapolation from the study topic.
  7. Conclusion
  8. Acknowledgements and affiliations. Individuals with direct involvement in the study but not included in authorship may be acknowledged. The source of financial support and industry affiliations of all those involved must be stated.
  9. References (no limit, but usually below 50). Please see References for further style guidance. Consist of references for minimal 10 years recently and in the form of essay.
  10. Figure legends Maximum 6 tables and/or figures. Please see Illustrations and tables for further style guidance

 

ILLUSTRATIONS/FIGURES

Black and white images should be saved and supplied as GIF, TIFF, EPS or JPEG files, at a minimum resolution of 300 dpi and an image size of 9 cm across for single-column format and 18.5 cm for double-column format.

Colour images should be saved and supplied as GIF, TIFF, EPS or JPEG files, to a minimum resolution of 600 dpi at an image size of 9 cm across for single-column format and 18.5 cm for double-column format.

We also receive images/figures in Photoshop (.psd) and/or CorelDRAW (.cdr) files.

Images should be mentioned in the text and figure legends should be listed at the end of the manuscript.

Cite illustrations in numerical order (figure 1, figure 2, etc) as they are first mentioned in the text.

Images must not be embedded in the text file but submitted as individual files (view further details in File Formats.)

During submission, when you upload the figure files please label them as Figure 1, Figure 2, etc.  The file label will not appear in the pdf but the order in which the figures uploaded should be sufficient to link them to the correct figure legend for identification.

Histograms should be presented in a simple, two-dimensional format, with no background.

Unacceptable file formats

Any file using OLE (Object Linking and Embedding) technology to display information or embed files, Bitmap (.bmp), PICT (.pict), Canvas (.cnv), Excel (.xls); and locked or encrypted PDFs are not acceptable.

 

TABLES

Tables should be submitted in the same format as your article and embedded into the document where the table should be cited. Tables should be self-explanatory and the data content must not be duplicated in the text or figures. Tables should be in the same format as your article and embedded into the document where the table should be cited.

 

ACKNOWLEDGEMENTS AND FUNDING

Please acknowledge anyone who contributed towards the study by making substantial contributions to conception, design, acquisition of data, or analysis and interpretation of data, or who was involved in drafting the manuscript or revising it critically for important intellectual content, but who do not meet the criteria for authorship. Please also include their source(s) of funding. Please also acknowledge anyone who contributed materials essential for the study. Authors may also like to acknowledge (anonymously) the patient on whom the study is based.

The role of a medical writer must be included in the acknowledgements section, including their source(s) of funding.

Authors should obtain permission to acknowledge from all those mentioned in the Acknowledgements.

Please list the source(s) of funding for the study, for each author, and for the manuscript preparation in the acknowledgements section. Authors must describe the role of the funding body, if any, in study design; in the collection, analysis, and interpretation of data; in the writing of the manuscript; and in the decision to submit the manuscript for publication.

 

REFERENCES

Authors are responsible for the accuracy of references cited: these should be checked against the original documents before the paper is submitted. It is vital that the references are styled correctly so that they may be hyperlinked. All references must be consist of minimal 10 years recently and in the form of essay.

Please use the references software to cite articles for your manuscript references, such as EndNote, Mendeley, Zotero, etc.

 

PLAGIARISM CHECK

The editors of Indonesian Journal of Urology will screen all submitted manuscripts for plagiarism using Turnitin plagiarism checker.

 

In the text

References must be numbered sequentially as they appear in the text. References cited in figures or tables (or in their legends and footnotes) should be numbered according to the place in the text where that table or figure is first cited. Reference numbers in the text must be given in superscript immediately after punctuation (with no word spacing) - for example, .6 not 6.

Where more than one reference is cited, separated by a comma - for example, 1,4,39. For sequences of consecutive numbers, give the first and last number of the sequence separated by a hyphen - for example, 22-25. References provided in this format are translated during the production process to superscript type, which acts as hyperlinks from the text to the quoted references in electronic forms of the article.

 

In the reference list

References must be double spaced (numbered consecutively in the order in which they are mentioned in the text) in the [slightly modified] Vancouver style. Only papers published or in press should be included in the reference list. (Personal communications or unpublished data must be cited in parentheses in the text with the name(s) of the source(s) and the year. Authors should get permission from the source to cite unpublished data)

 

Punctuation of references must follow the [slightly modified] Vancouver style:

The references writing style is using style of International Committee of Medical Journal Editors year 2008 by opening www.icmje.org site.

Use one space only between words up to the year and then no spaces. The journal-title should be in normal letter (non-italic) and abbreviated according to the style of Medline. If the journal is not listed in Medline then it should be written out in full. Check journal abbreviations using PubMed.

List the names and initials of all authors if there are 3 or fewer; otherwise, list the first 3 and add et al.